

What is the Condition Improvement Fund (CIF)?
The Condition Improvement Fund (CIF) offers between £20,000–£4 million to eligible academies, sixth form colleges, and VA schools across England.
CIF funding supports critical improvements, from building condition repairs to expansion projects that increase student capacity. At Grayling Thomas Architects, we specialise in ambitious CIF funding projects for schools, with a track record of successful bids for new teaching blocks, SEN school extensions, and science facilities across the UK.
CIF Funding Overview
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Funded by the DfE (Department for Education)
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Typical application window: Oct–Dec each year
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Grants awarded May–June
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Eligible institutions: academies, sixth forms, VA schools
We have successfully secured over £14 million in CIF Funding for academies and MATs across the UK
CIF Funding can build you a whole new school
Most CIF funding bids focus on small-scale maintenance projects such as roof replacements, gutter repairs, and boiler upgrades, delivered at volume. While these projects address essential building needs, they are limited when it comes to transforming education environments.
We are different. We are education architects.
Our focus is school development. We specialise in the smaller percentage of CIF funding allocated to expansion and large scale projects: taking the form of replacement blocks such as science blocks, classroom blocks or even a whole new school. Among our successes, we secured CIF funding for an entirely new special educational needs school, Dorothy Goodman School, a rare achievement in the CIF funding landscape that demonstrates our expertise in pursuing and delivering truly transformational projects.
We see CIF funding as a vehicle for realising transformational education projects that change lives, not just maintain buildings.
When you work with us on CIF funding, you partner with Architects who understand how to build compelling cases for projects that expand capacity, improve learning outcomes, and serve evolving community needs- delivering exceptional educational environments designed to last.


The 3 Stages of a CIF Application
A strong CIF application starts with evidence. We carry out a detailed building condition survey to assess your school estate, highlighting urgent risks like leaking roofs or failing heating.
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Surveys by expert education surveyors
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Photographic and technical evidence provided
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Aligned with CIF funding priorities for maximum success
This ensures your bid is built on fundable, reliable evidence.
2. Writing the CIF Bid
The CIF bid must be more than a problem statement- it needs a persuasive, fully costed business case. We prepare:
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Clear explanation of the issue & risks of inaction
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Full designs, costings & tender evidence
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Survey reports and supporting documentation
Our experience means we know what assessors look for, so your application is structured for approval.
3. Funding Outcome & Delivery
Once funding is secured, we handle delivery so schools aren’t overwhelmed.
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Project management from start to finish
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Work delivered on time, on budget, and DfE compliant
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A dedicated project manager for clear communication
What Does CIF Funding Cover?
The Condition Improvement Fund operates with clear priorities, and understanding these priorities is essential for schools and academies planning their applications. The vast majority of CIF funding, and the highest priority, is allocated to condition projects that address immediate building maintenance needs and ensure schools remain safe, operational, and compliant with current regulations.
Condition Projects: The Core of CIF Funding
Condition projects form the backbone of the CIF funding programme, focusing on remedial works rather than new builds or large-scale expansions. These projects address existing building elements that require repair or replacement to maintain safe learning environments. The Department for Education prioritises applications that demonstrate clear, evidence-based needs in several critical areas.
Health and safety projects receive top priority within CIF funding allocations. These encompass works addressing serious and immediate risks to pupils and staff, including fire safety system upgrades, electrical safety improvements, gas safety compliance, and emergency asbestos removal. Schools presenting well-documented safety concerns with supporting condition surveys typically see strong success rates in these categories.
Weather-tightness represents one of the most common categories for successful CIF funding applications. Projects preventing water ingress and protecting buildings from environmental damage include roofing replacements and repairs for both flat and pitched roofs, window and door replacements, and addressing issues with external walls and cladding. The prevalence of these projects reflects both the age of much of the UK's school estate and the impact of deferred maintenance on building envelopes.
Mechanical and electrical systems funding ensures schools maintain continuous supplies of heat, water, and power- fundamental requirements for functional learning environments. Boiler replacements and heating system upgrades feature prominently in successful applications, alongside pipework and plumbing repairs, and electrical system modernisation including distribution board upgrades. These projects often demonstrate clear cost-benefit arguments, as failing systems can lead to school closures and emergency expenditure.
Structural integrity projects address significant building fabric issues including foundation repairs, wall stabilisation, and subsidence remediation. While less common than weather-tightness or mechanical system projects, structural works receive serious consideration when properly evidenced through professional surveys and engineer reports.
Compliance and accessibility projects help schools meet current building regulations and provide appropriate access for pupils and staff with special educational needs and disabilities. This category has grown increasingly important as schools work to ensure their estates accommodate diverse student populations effectively.
Safeguarding improvements, including enhanced site security through fencing, gates, and CCTV systems, also qualify for CIF funding support. These projects reflect evolving expectations around school security and campus management.
Expansion Projects: Our Specialty
While condition projects dominate CIF funding allocations, a smaller but significant proportion supports expansion and expansion + condition projects, and this is where Grayling Thomas Architects focuses our expertise. These opportunities are typically available to schools rated "Good" or "Outstanding" by Ofsted that can demonstrate genuine need to increase capacity in response to growing pupil numbers or address documented overcrowding issues.
Expansion projects through CIF funding might include new classroom blocks or building extensions to accommodate increased student numbers, or new specialist facilities providing additional space to support evolving curriculum requirements. These projects are highly competitive and judged against strict criteria, with applications requiring robust evidence of demographic need and clear demonstration of how additional capacity will serve the community.
Our experience with expansion-focused CIF funding applications sets us apart from consultants primarily handling maintenance projects. We secured funding for Dorothy Godman School- an entirely new special educational needs facility, demonstrating our capability to build compelling cases for transformational projects. Our recent successes include a £4 million 15-laboratory science block, a £5.5 million special needs school, a £1.2 million teaching block, and a £500,000 replacement classroom block.
What CIF Funding Does Not Cover
Understanding CIF funding limitations is equally important for strategic planning. The programme specifically supports capital projects and explicitly excludes general running costs or minor maintenance items that schools should address through regular operational budgets.
Routine maintenance falls outside CIF funding scope- day-to-day repairs represent ongoing operational responsibilities rather than capital investment needs. Similarly, new builds pursued primarily for aesthetic purposes without clear condition-based justification typically fail to meet funding criteria. ICT equipment including computer hardware, servers, and technology infrastructure generally sits outside CIF funding parameters, as does land purchase for campus expansion.
General refurbishments without specific condition-based needs rarely succeed in CIF funding applications. While targeted system upgrades like boiler replacements qualify based on demonstrable need, broad classroom improvements lacking clear condition drivers typically fall short of funding thresholds.
How Grayling Thomas Architects Supports CIF Funding Success
Our approach to CIF funding support begins with comprehensive feasibility studies and option appraisals. We visit and assess your campus, developing multiple strategic options designed to maximise CIF funding potential. This process identifies project needs, establishes realistic cost parameters, and develops delivery programmes aligned with how the Department for Education scores applications.
Condition and capacity surveys form the foundation of strong CIF funding bids. We review your school estate thoroughly, advising whether documented needs meet the thresholds required for successful applications. This honest assessment saves time and resources by focusing efforts on viable opportunities rather than pursuing applications unlikely to succeed.
From our analysis, we advise on the optimal approach for securing CIF funding and outline the steps necessary to build the strongest possible bid. Our architectural expertise enables us to frame projects in ways that resonate with funding criteria while genuinely serving your school's long-term needs. Whether you're addressing urgent condition issues or pursuing expansion opportunities, our experience across the full spectrum of CIF funding applications positions us to guide you effectively.
If you would like to arrange a free consultation to discuss your CIF funding bid, please contact us.

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